I can apply these same skills to your organization to make sure your office runs smoothly.”, Related: Interview Question: “What Skills Would You Bring to the Job?”. For example, is there an emphasis on travel planning, project coordination, day-to-day meeting scheduling, personal assistance, or anything else? Strong answers here will help to set the tone and direction of the interview as a whole. The administrator acts as a liason between insurance providers and employees to resolve benefits-related issues and … What attributes did your best assistant have? Be mindful of your demeanor throughout the interview. I was a member of my high school’s cheerleading team all four years I was in school and I was elected to be the team’s captain during my junior and senior year. Describe a project you enjoyed working on as an administrative assistant. It can be helpful to come up with a few questions ahead of time that you might ask, or discuss further, if you didn’t get the chance earlier in the interview. Here are 10 common questions you may have in an interview for an administrative assistant job: What role do you feel the administrative assistant serves in the office? Do you (Does the company/department) support memberships of professional associations, and continuing professional development? I worked the front desk in our agency, and it was critical that I made a positive first impression for both current and prospective clients. What would your past assistants say was the best part of working for you? Example: “I prefer a supervisor who gives me the information I need to complete my tasks and who sets clear expectations but also trusts me to complete those tasks without being micromanaged. Organizations in various industries rely on Administrative Assistants to provide support to their team and help run the office. I am also very comfortable using a wide range of office equipment including computer, scanner, printer, fax machine, mail stamping machines and multi-line telephones.”. What do you believe is the most challenging part of the administrative assistant role? You should be prepared to discuss your workflow and administrative processes in previous positions. I would make sure I fully understand what needs to be done and when the deadline for the task is before I begin working on the project.”. Dear Readers, Welcome to HR Interview questions with answers and examples. Read more: How to Use the STAR Interview Response Technique. Indeed is not a career or legal advisor and does not guarantee job interviews or offers. Your answer to this question will help the interviewer determine several things including the skills you believe are most important to the role, why those skills are important, how you have successfully used those skills in the past and how you would use the same skills to contribute to the success of your team. Why did you decide to apply to this role? Start with the present and tell why you are well qualified for the position. Your answer to this question is important because it tells the employer what software and office equipment you already have experience using and gives them confidence that you are ready to begin your job responsibilities with minimal training needed. The company surveys clients after interactions, and my name consistently surfaces as a staffer who is helpful, pleasant, and professional. For example, I previously supported eight professionals who were planning promotional events for clients. Remember that the key to all successful interviewing is to match your qualifications to what the interviewer is looking for. That way you will identify a specific project you worked on, what your role in the project was, the actions you took, the result of the project and what you enjoyed most about it. What were his/her weaknesses? It also helps them get a better idea about you personally to see if you’re a good fit for the company. Example: “I feel the administrative assistant is a key member of an office. Because the job requires both administrative and interpersonal skills, hiring managers will often ask about the specific attributes you have that qualify you for the position, as well as your less quantifiable people skills. In my last job at Kent Associates, I volunteered to review project management systems for the team of professionals I supported. Example: “In my role as an administrative assistant for a medium-sized law firm, I helped the office streamline their client communication process with by working on a project to create a daily schedule that organized when the team would communicate with clients over email. These 61 solved HR Interview questions will help you prepare for the HR Round pf interview conducted during the selection of freshers at campus placement or job interviews of professional. What do you like least about working here? The STAR interview technique is a method of answering behavioral interview questions clearly and concisely using real-life examples to support your answer. Give some thought to how to frame a response, highlighting specific experiences and successes from previous jobs. Anyone can do that. How would you approach a situation in which you were given a task but didn’t receive complete instructions? When using this technique to answer an interview question, you need to clearly define a specific situation you have experienced that is relevant to the interviewer’s question, describe what your role in the situation was, explain the actions you took to overcome the situation and describe the final result. Tell me about a time you had to support a large team. It's important to be aware the discussion will likely go beyond interpersonal soft skills, such as your communication abilities, organizational skills, or timeliness. ", 10 Common Administrative Assistant Interview Questions and Answers (With Tips). I enjoyed doing this because I was able to contribute to resolving an issue experienced by both our team and our clients.”. What are the responsibilities of this position? Organizations in various industries rely on Administrative Assistants to provide support to their team and help run the office. While preparing, it can be useful to review questions you might be asked. In what direction do you see the company going in the next five years? What are the weaknesses? Since administrative assistants often interface very closely with the individuals for whom they work, it is essential to be positive, professional, and polite at all times. This question helps the interviewer determine what your approach is to handling complex situations that don’t have clear instructions. What do you enjoy about being an administrative assistant? In order to ensure the office runs smoothly at all times, an administrative assistant needs to have excellent communication, time-management and organizational skills. Because I am organized and efficient at managing my time, I don’t need someone to check in regularly to make sure I am staying on task and productive.
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